Accounting & Tax
Patriot Software
Affordable small-business accounting that handles rental books
Solid Option
Solid budget ledger, but not built for rental operations
From $20/mo • Free trial
Comparison
Patriot Software vs Ximplifi
Pricing, pros and cons, and buyer-fit side-by-side. Pick the one that matches your operation — or see why neither should.
Accounting & Tax
Ximplifi
Outsourced accounting and automation built for vacation rental managers
Best for Scale
Full-service outsourced accounting for PMCs ready to hand off the books
Contact sales • No free trial
✓Editorial verdict
Which Should You Pick: Patriot Software or Ximplifi?
Pick Patriot if you self-manage 1–3 rentals as part of a broader small business and want a $20/mo DIY ledger. Pick Ximplifi if you're a PMC with 10+ listings ready to fully outsource bookkeeping, bill pay, owner statements, and trust accounting to US-based STR-specialized accountants.
Editorial perspective from the Patriot Software side; factual claims about Ximplifi are drawn from its review.
Pricing Side-by-Side
Patriot Software
Full pricing →From $20/mo • Free trial
Flat monthly
Accounting Basic plan at $20/mo. 30-day free trial and introductory 50% discount for first 3 months available.
Try Patriot SoftwareXimplifi
Full pricing →Contact sales • No free trial
Contact sales
Custom pricing based on scope of services and company size. Bill pay services cost $10/listing/month on Gold/Silver plans (included in Platinum). VRPlatform subscription based on active units. No published pricing — contact sales for quote.
Try XimplifiWhat each tool does well — and where it falls short
What Patriot Software does well
Flat $20/mo with no per-listing fees keeps costs predictable at any portfolio size
Unlike STR-specific tools that charge per listing, Patriot's accounting plan is a single flat rate. For operators who only need bookkeeping, total cost stays at $20 whether you have 1 or 50 properties.
Users consistently rate support quality and interface simplicity highly
Software Advice reviewers describe the platform as easy to use with quick, efficient, and friendly support — accessible for property owners without accounting backgrounds.
Stripe integration enables credit card, Apple Pay, and Google Pay collection
Property owners can accept guest payments through modern channels without setting up a separate merchant account, streamlining rent and booking fee collection.
What Ximplifi does well
Industry specialization with human expertise
Combines technical automation with US-based accounting expertise specifically for vacation rentals, avoiding problems of working with general accountants unfamiliar with STR complexities.
Significant time savings
Documented case study shows one client saving 30 hours per week and over $100,000 annually while becoming more profitable.
Seamless PMS integration
VRPlatform connects directly with popular PMS platforms and accounting software to eliminate manual data entry.
Where Patriot Software falls short
No purpose-built STR functionality — everything rental-specific is manual
As iGMS notes, Patriot can be used for rental accounting but requires manual workarounds for channel management, guest communication, and dynamic pricing that dedicated platforms handle natively.
Customer support is unavailable on weekends and outside business hours
STR operations often involve weekend guest issues and time-sensitive booking problems. Software Advice reviewers flag that questions arising over the weekend must wait until Monday.
Reporting capabilities fall short for complex multi-property portfolios
Capterra reviewers note limited reporting options. Operators needing occupancy analytics, revenue management dashboards, or multi-property performance comparisons will find the platform insufficient.
Where Ximplifi falls short
Higher cost than software-only solutions
Includes human accountants and full-service support rather than just automation tools, making it pricier than typical software licenses.
Additional vendor complexity
Requires adding another vendor relationship and subscription cost to your stack, with a potential adjustment period to work with their team's style.
Opaque pricing model
No published pricing structure available, requiring direct sales engagement for custom quotes, making cost comparison difficult.
Which Should You Pick
Pick Patriot Software if
Small property owners needing basic accounting who already use general business software and want an affordable, easy-to-learn ledger.
Skip Patriot Software if
You need channel management, guest communication, automated pricing, or any rental-specific workflow — Patriot handles none of these.
Pick Ximplifi if
PMCs that want to outsource their bookkeeping to vacation rental accounting experts while leveraging software to automate data flow from their PMS.
Skip Ximplifi if
You're an individual self-managing property owner or need a low-cost DIY accounting tool rather than a full-service relationship.
Where Patriot Software and Ximplifi actually differ
- Patriot is self-service general accounting software at $20/mo flat; Ximplifi is a full-service outsourced accounting firm with custom pricing, bill pay at $10/listing/month on Gold/Silver plans, and a VRPlatform subscription based on active units.
- Ximplifi pairs human STR-specialized accountants with VRPlatform automation that connects to Guesty, Hostaway, Hostfully, Track, and Hospitable; Patriot has no PMS integrations and no human accounting service layer.
- Ximplifi integrates with QuickBooks, Xero, and Sage Intacct for enterprise-grade accounting; Patriot is its own ledger with only Stripe, Plaid, and a few benefits-focused partners.
- Ximplifi handles trust accounting, owner statements, and multi-property reconciliation for PMCs — one case study documents 30 hours/week saved; Patriot has no owner-statement or trust-accounting functionality.
- Patriot is transparently priced with a 30-day free trial and 50% intro discount; Ximplifi has no published pricing and no free trial — every engagement requires a sales quote.
Common objections
- Ximplifi won't even publish pricing — why not just use Patriot at $20/mo?
- If you self-manage a couple of rentals and bookkeeping isn't eating real hours, Patriot is the cheaper, simpler choice. Ximplifi only makes sense once you're a PMC with multi-owner trust accounting and bookkeeping labor that justifies a managed service — typically 10+ listings. Below that, the math rarely works.
- Can Ximplifi replace Patriot for a small operator who just wants someone else to do the books?
- Technically yes, but it's mismatched. Ximplifi is designed for vacation rental managers with PMS-driven workflows and complex owner reporting. Hiring them to run a 2-property side business through general accounting would mean paying premium service rates for needs Patriot covers at $20/mo.
- I'm growing past 10 listings and Patriot's reporting is feeling thin — is Ximplifi the right next step?
- Often yes, especially if you manage properties for outside owners or need formal trust accounting — Patriot does neither. Just be aware that Ximplifi assumes you're on a supported PMS like Hostfully, Guesty, or Hostaway; pure Patriot users will likely need to migrate to a real PMS first so VRPlatform has something to connect to.
Keep Digging
Patriot Software
Solid budget ledger, but not built for rental operations
Ximplifi
Full-service outsourced accounting for PMCs ready to hand off the books